- Support daily mailroom and logistics operations within a global IT company.
- Coordinate internal and external mail distribution while ensuring efficient delivery and document handling processes.
- Work closely with multiple departments in a multinational office environment.
About the Role
Drake Business Services Asia is a leading provider of office support services in Japan, enabling our clients to focus on what they do best.
We are looking for a Mailroom Coordinator to support a global IT organization based in Okinawa. This is an excellent opportunity for an organized and service-oriented professional who enjoys working in a fast-paced office environment and contributing to smooth day-to-day operations.
In this role, you will be responsible for managing mailroom activities, coordinating deliveries, handling administrative logistics tasks, and supporting internal teams with document and shipment distribution.
Responsibilities
In this role, you will be responsible for:
- Receiving, sorting, dispatching, and distributing internal and external mail and courier items;
- Supporting distribution center and mailroom operations;
- Sorting and distributing newspapers, magazines, and other subscribed publications;
- Managing and updating common bulletin boards and shared information areas;
- Coordinating deliveries and handover of purchased items and packages;
- Monitoring and confirming incoming regional and courier shipments;
- Distributing employee-related documents, including social insurance paperwork; and,
- Supporting other mailroom and administrative duties as required.
Why Join DBSA
At DBSA, we go beyond standard benefits. We are committed to creating a workplace where you feel recognized, supported, and able to grow.
- High Visibility Role
Take ownership of an entire site and become a key point of contact for workplace operations.
- Global Environment
Work closely with regional teams, vendors, and business stakeholders across an international organization.
- Career Development
Expand your expertise across facilities management, workplace experience, vendor management, and operational excellence.
- Make an Impact
Drive improvements, influence workplace standards, and contribute to a positive employee experience every day.
Required Skills, Qualifications & Attributes
To be successful in this role, you’ll need:
- High school diploma or equivalent qualification;
- At least 1 year of professional work experience;
- Native-level Japanese language proficiency;
- Basic conversational English skills;
- Basic PC proficiency and administrative skills;
- Eligibility to work in Japan;
- Strong communication and interpersonal skills;
- Excellent attention to detail and a high level of responsibility; and,
- Flexibility, adaptability, and the ability to work effectively as part of a team.
Preferred Qualifications
- Experience in reception, office administration, facilities management, or general affairs;
- Previous mailroom or logistics-related experience; and,
- Experience working in a multinational or international office environment.
Even if you don’t meet every requirement, we welcome you to apply to discuss whether this role, or another opportunity, is the right fit for you. We welcome professionals with transferable workplace operations experience who are eager to learn and grow.
We’ll also be in touch for future opportunities that match your skills or experience if you’re not successful on this occasion.
About Drake Business Services Asia
Drake Business Services Asia empowers businesses in Japan to focus on what they do best. We manage, transform, and digitize time-consuming processes to improve efficiency, lower costs, and enhance quality.
Working alongside our global partners across seven countries, we empower our clients to focus on their core business.
