- Diverse administrative role supporting team members with office coordination, scheduling, documentation, and day-to-day operations.
- International work environment with opportunities to use both Japanese and English in a professional corporate setting.
- Opportunity to develop secretarial, office administration, communication, and AI-powered workplace skills in a dynamic digital marketing company.
About the Role
Drake Business Services Asia is a leading provider of workplace and business support services in Japan, enabling our clients to focus on what they do best.
We’re looking for an Office Admin for a digital marketing company based in Shibuya-ku, Tokyo, to support smooth day-to-day office operations and administrative activities.
As a member of the team, you’ll be responsible for coordinating office administration, supporting internal stakeholders, handling correspondence and documentation, and helping maintain an organized and efficient workplace.
Responsibilities
In this role, you will be responsible for:
- Managing general office administration, schedules, documents, and correspondence;
- Supporting Japanese and English communication, including approximately 20% English-related tasks;
- Assisting with meeting arrangements, office supplies, data entry, and other day-to-day administrative needs; and,
- Using AI tools to improve administrative efficiency and streamline routine tasks
Why Join DBSA
At DBSA, we go beyond standard benefits. We are committed to creating a workplace where you feel recognized, supported, and able to grow.
- Recognition That Matters
Your contributions are acknowledged through performance reviews, milestone rewards, and employee recognition initiatives.
- Support for Your Well-being
We promote work-life balance through generous leave arrangements, including annual leave, sick leave, and compassionate leave, alongside wellness-focused initiatives.
- Opportunities to Grow
This role provides valuable exposure to corporate reception, office administration, client services, and workplace operations, helping you build a long-term career in business support services.
- A Workplace You’ll Enjoy
Work within leading multinational corporate environments and collaborate with professional teams dedicated to service excellence.
Required Skills, Qualifications & Attributes
To be successful in this role, you’ll need:
- Native-level Japanese communication skills and basic-to-intermediate English proficiency;
- Minimum of 1 year experience in junior secretarial, office administration, or a similar role;
- Proven ability to manage multiple administrative tasks accurately and efficiently;
- Comfortable using AI tools and interested in leveraging technology to improve work processes;
- Strong organizational, communication, and interpersonal skills; and,
- Proactive attitude, attention to detail, and ability to work independently.
Even if you don’t meet every requirement, we welcome you to apply to discuss whether this role, or another opportunity, is the right fit for you. We welcome professionals with transferable workplace operations experience who are eager to learn and grow.
We’ll also be in touch for future opportunities that match your skills or experience if you’re not successful on this occasion.
About Drake Business Services Asia
Drake Business Services Asia empowers businesses in Japan to focus on what they do best. We manage, transform, and digitize time-consuming processes to improve efficiency, lower costs, and enhance quality.
Working alongside our global partners across seven countries, we empower our clients to focus on their core business.
