- Hands-on administrative support role within a leading investment firm, offering exposure to corporate operations in a fast-paced financial environment.
- Opportunity to develop strong organizational and coordination skills through managing business cards, documents, and essential office records with high accuracy.
- Work in a professional Tokyo office setting where attention to detail, confidentiality, and efficiency are highly valued in daily operations.
About The Role
Drake Business Services Asia is a leading provider of Office Support Services in Japan, enabling our clients to focus on what they do best.
We are currently seeking a professional Office Administrator (temporary – 2 months) to support a leading investment firm in Tokyo. This role plays a key part in ensuring smooth day-to-day office operations through the accurate handling of administrative tasks and records management.
As a member of the Japan team, you’ll be responsible for scanning, organizing, and maintaining business card records, as well as basic document handling and ensuring accurate data entry and recordkeeping to support smooth office operations..
Responsibilities
In this role, you will be responsible for:
- Scanning, organizing, sorting, and managing business cards and contact records;
- Supporting general office administrative tasks as assigned;
- Assisting with basic document handling, filing, and data organization;
- Maintaining accuracy, confidentiality, and proper organization of office materials; and,
- Supporting smooth daily operations as needed.
Why Join DBSA
At DBSA, we go beyond standard benefits. We are committed to creating a workplace where you feel recognized, supported, and able to grow.
- Recognition That Matters
Your contributions are acknowledged through performance reviews, milestone rewards, and employee recognition initiatives.
- Support for Your Well-Being
We promote balance through flexible leave options, mental health programs, and wellness-focused initiatives that support your day-to-day needs.
- Opportunities to Grow
Whether through internal mobility or learning support, we provide opportunities to build your career over the long term.
- A Workplace You’ll Enjoy
From team activities to company-wide celebrations, we foster a culture that values connection, inclusion, and collaboration.
Required Skills, Qualifications & Attributes
To be successful in this role, you’ll need:
- Tertiary qualifications or equivalent experience in office administration or related field;
- Prior experience in administrative support, office coordination, or clerical work preferred;
- Native Japanese speaker with strong reading and writing ability (including kanji proficiency) required;
- Strong Japanese communication skills (N3 level is not sufficient);
- Basic English communication skills (advantage);
- High attention to detail, accuracy, and strong organizational skills; and,
- Basic PC operational skills (email, Microsoft Excel, and document management tools).
Even if you don’t meet every requirement, we welcome you to apply to discuss whether this role, or another opportunity, is the right fit for you.
We’ll also be in touch for future opportunities that match your skills or experience if you’re not successful on this occasion.
About Drake Business Services Asia
Drake Business Services Asia empowers businesses in the Japan to focus on what they do best. We manage, transform, and digitize time-consuming processes to improve efficiency, lower costs, and enhance quality.
Working alongside our global partners across seven countries, we empower our clients to focus on their core business.
